Job Details for Administrative Assistant

Representative duties include:

• Assisting OWR in supporting districts and offices throughout the circuit to comply with the Ninth Circuit Employment Dispute Resolution (EDR) Policy
• Assisting in fielding and processing requests for informal advice, requests for assisted resolution, and formal Employment Dispute Resolution (EDR) complaints
• Assisting lead staff to the Workplace Environment Committee, Opportunity and Equality Committee, and related committees of the Ninth Circuit Judicial Council. Help prepare and proof agendas, meeting materials, form letters, reports, correspondence, minutes, and other documents and correspondence.
• Planning, booking, and monitoring travel for the OWR team
• Assisting in meeting planning, including estimating costs, submitting meeting requests, reserving meeting spaces, and handling other logistics of OWR meetings and events
• Assisting in preparing OWR training materials and presentations
• Assisting in maintaining and updating OWR internal and external webpages
• Other duties as assigned

Required skills:

• Skill in filing electronic and hard copy documents and knowledge of filing requirements
• Ability to follow detailed instructions accurately and to multitask. Skill in organizing own work. Ability to work under pressure of short deadlines.
• Knowledge of secretarial and administrative principles, practices, methods, and techniques in a court or similar environment. Skill in administrative matters such as file maintenance, recordkeeping, reporting, and preparation of presentation material.
• Skill in assisting with planning, organizing, and handling logistical arrangements for meetings, conferences, and events
• Ability to apply office policies, procedures, practices, and guidelines related to office administration. Ability to learn office operations and terminology. Ability to learn office and organizational roles and responsibilities.
• Skill in spelling, grammar, and proofreading. Ability to communicate effectively (orally and in writing) to individuals and groups to provide information
• Knowledge of and skill in using software and keyboarding for word processing, spreadsheets, email, computers, report generation, and office communication. Skill in using standard office equipment.
• Online skills such as basic research, creating online polls, and commercial virtual remote environments such as MS Teams, Zoom, and SharePoint

About the Office
OWR is a division of the Office of the Circuit Executive for the Ninth Circuit (OCE). The Office of Workplace Relations was established in January 2019 and was the first office of its kind in the federal judiciary. OWR leads the Ninth Circuit’s efforts in preventing and resolving workplace issues. The Office of the Circuit Executive (OCE) serves the Ninth Judicial Circuit of the United States, which is the largest federal circuit in the country, comprising nine western states and two United States territories. The OCE, including OWR, serves the Court of Appeals as well as all District Courts, Bankruptcy Courts, Probation and Pretrial Services Offices, and Federal Public Defender’s Offices within the Ninth Circuit.

Position Details
Location: The Office of the Circuit Executive (OCE) is based at the James R. Browning United States Courthouse in San Francisco, California. Telework options may be available.